Titel Dutch Onboarding Team member
Locatie Prague
Vacature informatie

PURPOSE OF ROLE

  • Support invoice automation and provide training for external and internal stakeholders related to Basware system
  • To execute that supplier invoices will be posted and paid according to their payment term.
  • To execute that all bookings in the system follow the proper accounting standards and procedures.
  • To perform activities related to Procure-to-pay (PTP) targets and requirements with a sense of driving standardization
  • To keep Procure-to-pay (PTP) clients satisfied with constant improvement of our services.

 

KEY TASKS AND ACCOUNTABILITIES

  • Provide training for external and internal stakeholders on Basware and GLASS tools
  • Return the invoices to the supplier if they do not meet the legal requirements and provide visibility for the management on non-compliant elements
  • Follow up correct and timely invoice approvals in accordance to Delegation of Authority Guide.
  • Process ERP workflow items
  • Give continuous support in service delivery by ensuring proper communication flow and training is in place
  • Support GCC in service delivery by ensuring continuous feedback on mistakes and acting as back up.
  • All work is performed in accordance with targets, business needs and Service Level Agreement
  • Contribute with ideas and actions to the continuous improvement of processes within area of influence.
  • Posting of stuck electronic invoices and escalation of root causes to the automation expert.
  • Execute Vendor and Employee Enquiry Tickets and provide resolution
  • Handle (receive and follow up and process) legal department related request and your voice tickets (escalations received from suppliers or from the Business) within 2 working days
  • Ensure compliance with all safety procedures and safety training requirements

REQUIREMENTS

  • High school degree is required
  • Fresh graduates are welcome
  • University / College degree in Economics, Business or related field an advantage
  • 1 year relevant prior experience in Accounts Payable, General Accounting, Procurement is an advantage
  • Progressing or extensive knowledge and understanding of Invoice Matching processes.
  • Ability to maintain processing standards for Invoice Matching activities.
  • Good analytical and problem solving skills
  • Able to work on own initiative and to prioritize workload effectively
  • Ability to troubleshoot / assess a problem and promptly resolve or escalate it to the Team Lead.
  • User level computer skills (MS Outlook, Excel, PowerPoint, Project etc.) required
  • Ability to interact courteously with both internal and external customers while providing a high quality of service.
  • Ability to coordinate with other internal departments to deliver seamless service to customers
  • Strong writing and verbal communication skills
  • English – upper intermediate
  • Dutch – upper intermediate
  • Additional languages are an advantage.

 

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